Administrative Assistant

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About us

For future mobility concepts and in-car user experience, software is set to play an even more decisive role. Elektrobit  is a visionary global supplier of embedded and connected software products and services for the automotive industry with more than 3400 employees worldwide. For over 30 years now, we have been developing pioneering technologies for automated driving, new vehicle infrastructures, connected cars, and user experience. We are a wholly owned subsidiary of Continental AG.

At Elektrobit we are working toward a world in which mobility causes zero fatalities, produces low emissions, and transforms your commute into quality time. In our collaboration with our customers, including Audi, BMW, Daimler, Ford, GM, Volkswagen Group, Volvo, and many more, we live and breathe our passion for automotive software and for the mobility of tomorrow.

Join our team and help shape the future of the automobile.

Elektrobit, www.elektrobit.com, has an opening for an Administrative Assistant to be a part of its team in the USA.  This is a flexible part-time position, targeted at 20-29 hours per week in our Bothell, Washington office. We offer excellent benefits, matching 401k, paid vacation, wellness reimbursement and much more!

The Administrative Assistant is the first point of contact for team members, visitors, customers, and interview candidates.  The ideal candidate will work in the office every day to cover deliveries (9am), shipping (2:30pm), mail collection and scanning, “office logistics”, and events, but otherwise the position allows for work-from-home flexibility (as approved/agreed with supervisor).  There is an option for additional hours on an ad-hoc basis to support special projects and to backfill for other support staff during vacations.
 

Your responsibilities

  • Provide administrative support to the Bothell office and management team.
  • Shipping and receiving, mail collection scanning and distribution, ordering and restocking supplies.
  • Travel coordination and logistics.
  • Reviewing expense reports for compliance with travel policy.
  • Organizing and planning team events.
  • Support our HR team with the following: Interview scheduling, maintain filing systems (both electronic and physical), collecting and reviewing new hire paperwork, completing I-9 forms, coordinating onboarding sessions, coordinating service anniversary recognition and celebrations, assisting with our wellness program, assisting with tuition assistance program administration, and participation in our Employee Engagement Team.
  • Support our accounting and purchasing teams as an active participant in our purchasing request workflow.
  • Act as an administrative liaison between our US offices and other global EB offices.

Your profile

  • 5+ years working in an administrative support role.
  • Must be proficient with Word, Excel, and PowerPoint.
  • Detail oriented and ability to follow through on tasks.
  • Well organized in a highly multitasked environment.
  • Creativity and a passion for team event planning.
  • Team player in a distributed multi-site team environment.
  • Able to work independently and be a self-starter.
  • Excellent communication and interpersonal skills.
  • High level of integrity and discretion.
  • Ability to bring new ideas to the team.
  • Positive attitude with great follow through.
  • Experience with complex business tooling (i.e., SAP) is a plus!

What we offer

  • Working on exciting and future-oriented projects in international collaboration within a multicultural and diverse team
  • A healthy work/life balance
  • Opportunities for personal development through a range of training courses provided by our academy

Contact us

Apply quickly and easily via our job portal, where you can also import your resume data automatically. Further information on development opportunities, corporate culture, and benefits can be found at https://elektrobit.com/careers
 
EEO / AA / Disabled / Protected Veteran Employer. Elektrobit offers equal employment opportunities to all qualified individuals, without regard to unlawful consideration to race, color, sex, sexual orientation, gender identity, age, religion, national origin, disability, veteran status, or any other status protected by applicable law. To be considered, you must apply for a specific position for which Elektrobit has a current posted job opening. Qualifying applications will be considered only for the specific opening(s) to which you apply. If you would like to be considered for additional or future job openings, we encourage you to reapply for other opportunities as they become available. Further, Elektrobit provides reasonable accommodations to qualified individuals with a disability.
 
Any questions?
If you need assistance in the application process, please call our US Recruiting team at +1.248.994.0684. This telephone line is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application, if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a call back.